Code Chart and Code Schema

Owned by Eric Heuvelmann
Last updated: Dez. 23, 2010Version comment
3 min read






Code Chart and Code Schema






Table of content
1 SETUP OF CODE CHART
1.1 Where to find the code chart
1.2 Explanation of the code chart
1.3 Setup of a new code
2 SETUP OF CODE SCHEMA
2.1 Where to find the code schema
2.2 Explanation of the code schema

SETUP OF CODE CHART


Where to find the code chart


You will find the code chart in the menu "travel" / "basic data"



Explanation of the code chart



In the code chart you define the different codes for each service type (roomtype for the hotel, cartype for the rental car etc.).




1Display of all catalogues with the different folders (the folders are fix)
2Display of the codes with all the important information
3Display of the detailed information of the marked code

Setup of a new code


Mark the folder "No catalog assignment" and subfolder "Hotel" and "Unknown (Hotel/Accommodation)" for roomtypes, right mouse click, select "New"


ALWAYS USE THE FOLDER "NO CATALOG ASSIGNMENT"

TypeFolder Subfolder
RoomtypesHotel Unknown (Hotel/Accommodation)
Meal for hotelHotel Boarding
Booking Class for FlightsFlight Unknown (Flight)
Ship cabinShip Unknown (Ship)
Bus seatBus Unknown (Bus)
Car type for Rental CarRental Car Unknown (Rental car)
Roundtrips ArrangementsUnknown (Arrangement)
Meal for roundtripArrangementsUnknown (Arrangement)
Transfer Trip Unknown
InsuranceInsurance Unknown (Insurance)
Miscellaneous Others Unknown (Other)

NEVER USE OTHER SUBFOLDERS
Fill out the following dialog:

Code definition
Cataloghas to be empty (because of "no catalog assignment")
Group and Function are already filled out (these are the subfolders)
CodeSee separate excel list
Checking from always check the code from position 1 except for meals (position 5)
Positions the code A11 (example above) has 3 positions
Code descriptionwrite down the code again
Invoice textdefinition of the code – double click into the field and
translate in French because this is a multilingual field

Important: for meals also set up English text because they are printed on the voucher report.
Type of doublealways chose "unseparated"
Code is meal only flag for meal
Code is accommodationflag always except for meal and flight
Code is a transportation codenever flag
Code is IITalways flag
Code restrictions
Minimum participantsMin. participants (including children and babies)
Maximum participantsMax. participants (including children and babies)
Minimum adultsdefine how many adults min. of the participants above
Maximum adultsdefine how many adults max. of the participants above
Maximum babies define how many babies (not included in the participants)
Maximum childrendefine how many children max. of the participants above
Always flag "Usabel as service code" and "Usable as price code" and ignore the other restrictions
 FIND THE DIFFERENT CODES ON THE SEPARATE EXCEL SHEET

SETUP OF CODE SCHEMA


Where to find the code schema


You will find the code schema in the menu "travel" / "basic data"

Explanation of the code schema


In the code schema you define how the booking system has to react by booking several codes depending on a service. With this functionality, the user can define which codes could be booked, for example no codes without prices or without service types.

Default forif a requirement is flagged in this list, than the code schema is
set as default for all booking codes with this requirement
Pos.from/Pos.till start/end position in code where the "state" should be
compared with the booked code in the booking system
(Genesis)
for example A11: 1 / 3
Code typechoose the subfolder where the code type is located in the
code chart
State:
Mandatory All codes could be booked, even not setup within booking
code and/or price chart. Leave the positions empty would not
be possible  not in use for Kuoni
Option,Price+allotment requirementThe mealplan is optional, but service type (= allotment) and
price chart is mandatory if another mealplan than the
standard meal plan is booked
EmptyOnly empty entries could be booked (no codes)
Mandatory+Allotment inquiryAn existing code has to be booked which is setup within the
service type of the corresponding booking code
Mandatory+Price inquiryAn existing code has to be booked which is setup within the
price chart of the corresponding booking code
Mandatory+Complete inquiryAn existing code has to be booked which is setup within the
service type and price chart of the corresponding booking
code
OptionalOn this position the user can book every code or empty entrys
Code schema for "hotel"


Code schema for "various costs"


Code schema for "flights"


Code schema for "triangle flights"

Code schema for "ship/cruise"


Code schema for "bus"


Code schema for "rental car"


Code schema for "roundtrip"

Code schema for "insurance"


Code schema for "transfer"


Code schema for "others"