Book

Content

Line 1 Days before departure where option is still possible
Line 2 Multilanguage price text
Line 3 B*, O*, U*, T* prohibited without client and agency numbers
Line 4 No doublets check
Line 6 No changes of basic data
Line 7 Complete mandatory services in package automatically
Line 8 Complete standard option in package automatically
Line 9 Initialize room numbers
Line 10 Number of days before departure for short-term bookings
Line 11 No room number assignment
Line 12 If AN/RQ/OQ/OP fix, then change booking date
Line 13 All participants have to be assigned to all required services and to one required services in groups for each group
Line 14 Check terms from package service
Line 15 Options permitted
Line 16 Ignore time bei options
Line 17 Working days for options
Line 18 Other free service is automatically IIT
Line 19 Warning if total sales price of booking is zero
Line 20 Cost type is mandatory in all prices of booking
Line 21 Set services for cost unit agency if collection agency
Line 22 Show services with cost unit agency with 0 in Genesis
Line 23 Check Package services 1 to 1 against package definition
Line 24 Number of days before departure when offer still possible
Line 25 Delete history booking notices
Line 26 Integration of service lines active

Line 1 Days before departure where option is still possible

Set up the days before departure where system allows a booking with status option
Try to make an option on the 21^st for the 23^rd, system bring the message that only fix bookings are possible.

Line 2 Multilanguage price text

Within DaVinci it is possible to store text in different languages. One part is the translated price text.

The source of this text is behind the price type

The text reacts on the language which is linked to an address.

Flag in the Basic Data Settings is on -> Price text reacting on the setting in the agency

Flag is off -> System use the default

Business Case:
General decision to work with or without multilingual travel documents in dependency of the customers language
(Hyperlink zum Einstellen, ob die Sprache aus Agentur oder Kunde gezogen wird)

Line 3

B, O, U, T prohibited without client and agency numbers

If a tour operator works with entering new addresses in the invoice footer it is necessary to switch this flag off, because during the booking a new address will be created. If the client number is filled this is protected.
If a tour operator works with existing or new addresses which should entered via new the address database, it is necessary to set this flag. If client address is empty, it is not possible to make a booking.

Line 4 No doublets check

Genvas do not check if a booking is double in the system, if this flag is on.

Flag off.

This message appears while making action B. It does not appear after a BA.

Line 6 No changes of basic data

If this flag is on and user try to change settings regarding the print parameter

The system set it back to the values from the booking code

Line 7 Complete mandatory services in package automatically

If a package contains only mandatory services

Enter only the 'P'- Line. After sending a BA the package will be expanded.

Line 8 Complete standard option in package automatically

Similar behavior like line 7 for services which are declared as standard options within a package

Line 9 Initialize room numbers

Create a booking with an assigned room number

Display of this existing booking, clear the booking number and create another booking with execute first a BA
If the flag is set the field of the room (unit) number is initialized, means empty.
If the flag is off the room number is still in.
Business Case:
If a tour operator deals with half double rooms it make sense that the room number is still in, during creating the second booking with the same room number.

Line 10 Number of days before departure for short-term bookings

In this field will be defined how many days in prior of departure a booking is considered as a short term booking. For bookings within that time range the system creates an info in the database table Vorgangskopf.

Then this works with the reminders, where to consider a reminder setting for short term bookings.

Line 11 No room number assignment

If that flag is on, no room number could be assigned. Field is empty.

Line 12 If AN/RQ/OQ/OP fix, then change booking date

If the flag is on, the booking date is change after fixing a booking within the headline named states.

Booking after fixing

If the flag is off. The initial booking date is still in.

Line 13 All participants have to be assigned to all required services and to one required services in groups for each group

Flag off

Flag on

With that setting it could be regulated that every participant must assign to required services or required services in group, if a package will be booked.

Line 14 Check terms from package service

If the flag is on Genvas check if the related services in a booking have the date as in the package definition is configured.

In the definition the booking code 'Kirkwall' has to start on the 15^th and end on the 16^th. In the tried booking it starts and ends on the 15^th. In case of the flag in line 14 the booking is protected.

After removing that flag the booking is possible.

Line 15 Options permitted

Options are not allowed, if one service of the booking is e.g. on request.

Line 16 Ignore time bei options

Every option create a time stamp

If a tour operator work with a scheduler, which change the status on the option date, it could be defined with flag in line 16 if the status will change to OK or XX if the option date is reached.
This could depend on midnight of the day (flag off) or on the specific time from the timestamp (flag on). If it will change on specific time it is necessary that scheduler runs multiple per day. For scenario one only scheduler has to run only once a night.

Line 17 Working days for options

In this setting it could be defined what are working days for an option. Example: If the option date is on a Sunday, scheduler waits till Monday to change the state of the booking.

(link where to define bank holidays Travel-Basic data)

Line 18 Other free service is automatically IIT

If it is on the flag IIT service is set after opens a new free service

Flag off no flag in for IIT service in the properties of a service
Business case:
Especially in use for specific report configuration
Other system wide behavior is not known.

Line 19 Warning if total sales price of booking is zero

If the flag is on booking is only with BC possible

Line 20 Cost type is mandatory in all prices of booking

If the Cost type (account number assignment) is not assigned to a price, the booking is not allowed.
If the cost type is in the price
Or

on subprice chart level

The booking is possible

Line 21 Set services for cost unit agency if collection agency

If the flag is on the cost unit (cost allocation) is agency

If the flag is off the cost unit is end client.
Business case: no business case

Line 22 Show services with cost unit agency with 0 in Genesis

Business case: If the cost unit is different, it is in the most cases a gift order which is paid by the agency and not by the end consumer. The price in Genesis could set to 0 with that flag, because the agent can see that this is not payable for client and the sum of the booking price is not affected.

Line 23 Check Package services 1 to 1 against package definition

If the flag is set, the system takes the price for the hotel which is part of the package regarding the in the package given dates. The additional service is outside the package range and receives the price from the single booking code.

240,- €

340,- €

If the flag in 23 is off, the extension is calculated with the price from the package.

Important to know

If line 26 is flagged, the described construct do not work. The system merges both rows and uses the package price.

Line 24 Number of days before departure when offer still possible

Similar to line 1 while trying offer bookings

Line 25 Delete history booking notices

If the flag is off, every booking notice is stored in a history.
If this booking will be displayed the booking number deleted and a new BA will send, the notices are still in.

If the flag is on, the notices will be deleted after deleting the booking number and sending a BA

Line 26 Integration of service lines active

If that field is activated

Two service lines of the same service, but with different follow up dates
These two (or more) lines will be merged after a BA.

If the flag is off, the lines are stand alone.

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