Other services


Content
Introduction
1 Setup Bookingcode
1.1 Tab "Options 2"
1.2 Tab "Service types"
1.2.1 Subtab "Code"
1.2.2 Subtab "Options"
1.2.3 Subtab "Textmodule"
1.2.4 Subtab "Extra beds"

Introduction

This documentation describes the functionality of Other Services.

Setup Bookingcode

Catalogueeach booking code will be setup in a certain catalogue
Booking name enter name of other service
Booking code insert a short self-explanatory Code
Requirement"SO" Other
Requirement typeleave open
Price chartsin this window you can link purchase and selling price chart to a booking code (see manual Price Chart)
Manual prices allowedalways flag
Cancellation / Book.changein these fields you can link special cancellation and/or booking change charts to the booking code (leave open if the standard charts are applying)

Booking abilityselect the from dropdown box
Bookablebookable in all systems
Blocked externally blocked in CETS and Internet
Blocked for new bookings onlychanges in old files are possible
Closed as individual service only bookable in a package
Closed as individual service for CETSonly bookable in a CETS package
CRS blocked blocked in CETS only
Fully blocked blocked in all systems
Invoice suppliermandatory – if it is internal select the touroperator address. Otherwise select the address of the service provider for all other services – this address is printed as service provider on voucher, invoice & request report as well as on itinerary
Destinationmandatory - select the address of the destination agency – if no destination agency existing then take the service supplier address from tour operator-- this address is printed as charge to on the voucher
Request tomandatory - select the address where the request is send to
Pax list to leave open
Leave the other fields open

Tab "Options 2"

Combinations flag and fill out either "Requirement", "Booking code", "Service type" or "Destination", if this service is only bookable in combination with other services
Statistic Codes
Type of travel mandatory - select the right type of travel
Destination mandatory – select the destination
Transportation mandatory – select the right transportation
 Description of the statistic codes see next page
Meal Plan Leave open for flights, transfers, excursions etc.
"Take boarding to Genesis over" Always flag otherwise the defined standard or season or service type oriented meal plan is not displayed accordingly in Genesis booking mask
if service type code is "?" it is not needed to fill these fields

Example for statistic codes

Tab "Service types"

NewClick on button "New" to create a new service (room) type
EditMark an existing service (room) type and click on "Edit" to do modifications or just double click on the designated service (room) type
DeleteMark an existing service (room) type and click on "Delete" if you want to delete it.  this is only possible if the service (room) type has never been booked!
With the arrows on the left side, you can change the order of the service (room) types in this booking code.
After clicking on "New", the following dialog opens

Description of the service type:
Internalenter the description
Supplier leave open

Subtab "Code"

Code combinationselect the right code combination from the dropdown box
Explanation of the codes see on separate excel sheet
IMPORTANT: NEVER CHANGE ANYTHING WITHIN THE CODES !
If the "?" is selected this means that it is a wildcard and in a booking
nothing has to be entered in accomnmodation.
Check of occupancyif the standard occupancy of the above code is not corresponding with the contract and/or brochure, you can select a "special" code from the dropdown box. Please refer to your super user to open up a new code.
Service type - Season boarding leave open

Highlighting/Booking abilityPlease define the booking ability for a specific service (room) type, if this is not equal to the booking ability of the booking code.
Bookable bookable in all systems
Blocked externally blocked in CETS and Internet
Blocked for new bookings onlychanges in old files are possible
Closed as individual service only bookable in a package
Closed as individual service for CETSonly bookable in a CETS package
CRS blocked blocked in CETS only
Fully blocked blocked in all systems
Leave the other fields open
Code combinationsleave all fields open
Allotment assignment/Allotmentselect the right allotment from the dropdown box
See on manual "Allotment" how to create an allotment
Leave the other fields open

Subtab "Options"

Combinations:
Only define the combination "Requirement", "Booking code", "Service type" or "Destination" for this particular service type, when the combination with other services is different from the combination of the booking code.
Warnings
Important not type of serviceWithin the warnings you may display warnings as like "renovations" but also close the service (room) type for specific dates, as well define a minimum number of nights booked etc.

Subtab "Textmodule"

The text module is used for the travel itinerary. A specific description (done in Word) could be assigned to a specific service (room type) of a hotel.
Details about the "Text module itinerary handling" are described in the text module itinerary manual.

Subtab "Extra beds"