Training
Da Vinci Basis
„Create a Booking code"
Image Removed
Content
1 General
2 Index Cards for booking codes
2.1 Index „Booking code"
2.2 Index „Options 1"
2.3 Index „Options 2"
2.4 Index „Flights"
2.5 Index „Sub codes"
2.6 Index „Text":
2.7 Index „Service Type":
2.7.1 INDEX „Assigning Codes" via New / Edit
2.7.2 Index „Code"
2.7.3 Index „Options"
2.7.4 Index „Extra beds"
2.8 Index „Schedules"
2.8.1 Index „schedule assistant"
2.8.2 Index „valid Arrival and departure dates"
2.9 Index „Package"
2.9.1 Index „Assign characteristics of a service" via new / Edit:
2.9.2 Index „Package characteristics"
2.9.3 Index „Options"
[2.9.4 Index „print parameter" p

...

• If necessary. General ledgers, (debtors and accounts payable are added automatically with address planting)
  
  

  Anker
  _Toc224472885 _Toc224472885

  Index Cards for booking codes

  
  

  Anker
  _Toc224472886 _Toc224472886

  Index „Booking code"

  This Index holds all necessary basic data for a booking code.
  The index is independent available from the request type.
  
  Own Notes
  

  Anker
  _Toc71857113 _Toc71857113

  Mask fields „data"
  Catalogue
  When feeding in a new data record this field is filled automatically set.
  A condition for it is that you have selected the desired catalogue before.
  Booking name
  In this text field a booking name is seized manually. This name can be changed at any time. These changes are automatically transferred to the existing reports.
  Booking code
  The booking code may consist of maximally 17 characters. After the first reservation the code cannot be adapted any more for this service.
  For the reservation code may neither be used empty/special characters nor umlauts. An exception exists with the new installation of a flight service, where blanks are permitted.
  To ease statistical reports it should be considered to use, so called, speaking codes, e.g.: MIA10100; MIA10101; MIA20100; MIA20100
  MIA = 3 Letter code of the airport (Miami)
   10 = West coast (Region code) or
   20 = East coast (Region code)
   100 = Town Hotel (Area code) or
   200 = Beach Hotel (Area code)
   11 = Hotel 1; 12 = Hotel 2...
  (Continuous numbering code for booking codes)
  To separate Airlines operating to the same airport, a new booking code may be extended by the 2-letter-code of the airline e.g. LH: CGN MIA/LH (Outbound)
  To allow Da Vinci to identify the correct and corresponding return flight the code should be e.g.: MIA CGN/LH (Inbound)
  Request
  Define the request type (service type) of the booking code (AIR, HOTEL, BUS, TRAIN etc.). This type can be chosen from a predefined table (refer to the "settings")
  The selected service type cannot be changed after the first booking!
  Request Type
  This field allows you to set different Request types in sub groups.
  In the "settings" section you may generate individual booking codes.
  

  Anker
  _Toc71857116 _Toc71857116

  Mask fields „Price Tables"
  

  Anker
  _Toc71857118 _Toc71857118

  Single/Sales
  If selected the selling price table of the respective service will be used.
  Disregard "access code" at this stage.
  One Way/Return flight
  If a return flight, which will take place at different dates, shall be booked in only one service line with one price in Genesis, in this field the appropriate price table is selected.
  Disregard "access code" at this stage.
  Purchase price
  Select the purchase price table of the respective service.
  Disregard "access code" at this stage.
  Last Minute
  Select the last Minute price table of the respective service.
  Disregard "access code" at this stage.
  Access code 1-3
  Special price tables can be deposited; these apply only in combination with the respective access code (e.g. PACKAGE to package tours).
  Permitted Price Changes
  If marked, manual price adjustments are permitted in the reservation mask Genesis.
  Other fields
  SP-interface
  This field manages the external CRS Interface. Depending upon the selected interface further entries, may also be necessary on the INDEX sheet CRS.
  The following entries are available:
  •Flight interface the service is handled via the external flight service.
  •HitchHiker flight the service is handled via the HitchHiker interface.
  •Package interface the service is handled via the external package service.
  •SBBThe service is handled via the SBB interface.
  •SBIThe service is handled via the SBI interface.
  Cancellation relay
  You may choose from <basic data - – rules> and < relays/cancellation relay > and link this relay to this particular booking code only.
  Rebooking relay
  Link a rebooking relay to a specific booking code
  Mask fields „optional information "
  Book ability
  At this stage may decide from a list whether this service can be booked or it's closed for bookings. Bookable is set to default.
  Account
  With the posting of selling prices the reservation code is assigned to an account from the deposited accounts (general ledgers).
  Account group
  With the posting of purchase and selling prices the assigned account is linked to a certain account group.
  Cost centre
  Certain cost centres from a deposited cost centre list can be assigned.
  Order NR.
  An order number can be seized manually for the internal administration.
  Cancellation relay Purchase Price
  Whilst agreed with the supplier the appropriate cancellation relay per purchase price will be linked automatically. If the Name and address of the invoice sender is entered already it will be drawn here.
  Invoice sender
  Select the Invoice Sender (=Accounts payable / Creditor) of every single Service from all given addresses. If the accounting tool of Da Vinci is in use, the setting of creditors is mandatory.
  Destination area agency
  Select the responsible, local service provider for the given service from a deposited address list.
  Service provider
  Select the local service provider for the given service from a list. E.g. the provider who actually delivers the booked service (The Hotel that actually furnishes, from a deposited address list selected)
  Request receiver
  Select the Request receiver, where the requests are mailed to, from the address list.
  Reporting list receiver
  Select the receiver, where the acknowledge lists are mailed to, from the address list.
  Rental Car Region
  In case of rental cars the region can be deposited here as a further marking.
  Mark
  

  Anker
  _Toc71857134 _Toc71857134

  Marks are defined in the application settings. A deposited a mark may serve as a further marking
  Arranged Services
  If this flag is set the invoice sender converts to a service supplier. This option may be chosen if services delivered by another service provider are arranged.
  Extended RQ
  An extended Request is defined to send the request information's to a further party e.g. (invoice sender e.g. destination area agency, RQ-centre of a hotel chain)
  Therefore the additional Request receiver can afterwards entered to in the Request handling. The reservations can take place without reporting to the service provider.
  Group journey
  A Flag here defines this reservation as a group journey
  Retailing
  A Flag here defines this reservation as a pure Retail service
  

  Anker
  _Toc71857140 _Toc71857140

  Anker
  _Toc224472887 _Toc224472887

  Index „Options 1"

  On this index sheet additional options are deposited for the controlling of the reservation code. The index sheet is available independently of the request type.
  
  

  Anker
  _Toc71857141 _Toc71857141

  Anker
  _Toc71857143 _Toc71857143

  Own notes
  Mask fields „General Parameter"
  If a Flag is set manually in one of the following settings, the following rules occur:
  Service always on Request (RQ)
  These service are not holding allocations, they are always booked on Request (Status RQ).
  Service always via RQ Handling
  Even though there is an allocation fort his service, all requests are send to the service supplier via the RQ Handling Tools (Status RK).
  Service cannot be cancelled after
  Services cannot be cancelled after x Days (e.g. Travel resignation insurance)
  Service not bookable after
  Services being blocked for bookings after x Days
  Confirmation of important notes
  Important notes for this service appear in the reservation mask Genesis; these notes are to be confirmed by the agent. These notes can be deposited on the Index sheet "text".
  Disable Announcement
  In this case the booking code will not be displayed for selection purposes in the Genesis Mask.
  Price calculation and the end only
  The service price will be calculated at the end when all services are entered.
  Travel resignation and the luggage insurance can be calculated therefore on basis of all other service prices.
  No calculation for TRI (RRV)
  The service price is not considered with the calculation of the RRV (travel resignation insurance). This flag is set with the RRV service.
  Insurance service contains RRV
  The insurance service contains already the RRV (travel resignation insurance).
  Date outside of packages is no package service
  The calculation of the service price does have dates outside of the package, so that the service is charged to the normal price per unit.
  Multi-selection
  By booking a reservation code with the request type „H"several kinds of service can be chosen at the same time in the service selection.
  Permit price group with multi service
  In case of multiple services a price group is possible.
  Single documentation at alternative price grouping
  The service price will be displayed separately within the price grouping
  Service closed for option
  This service cannot be booked on option.
  Irrelevant for the service accounting
  This service is not considered within the service provider account (SIC).
  Service must be assigned to all participants
  This service must be assigned to all participants of the reservation.
  Service empty stay
  This service is an empty service' (‚empty stay'), which is not booked via DaVinci, but represents a substitute symbol for the travel process.
  For price rule use number/request
  This flag affects requirement-referred price rule examinations (1.Index price rule of entries „requirements "and „number of requirement/reservation "). If it is set (default) the service with this flagged price rule is considered otherwise it will not be calculated at all.
  
  Mask field „Vacancy format"
  These fields are only used for hotel and/or flight services.
  Maximum's number
  Enter here the maximum number of places available, 9 is set to default.
  Format
  Select from a deposited list whether the vacancies shall be indicated e.g. by the week or by the day
  Mask field „Search criteria"
  Location
  This criterion is placed in a list in basic data, thereafter it can be selected in the vacancies.
  Category
  This criterion is placed in a list in basic data, thereafter it can be selected in the vacancies.
  Priority
  This criterion is placed in a list in basic data, thereafter it can be selected in the vacancies.
  Mask field „down payment"
  By fulfilling these fields the entries from „settings"will be overruled
  Kind
  It may be selected from the following down payment options:
  
  In relation to the selected topic a corresponding value needs to be entered.
  Value

...

This index supplies further steering options for the booking code. The index sheet is available independently of the request type.

Own notes
Mask fields „combinations"
In the following cases the reservation code is limited by additional conditions.
Service only in combination with others
If this flag is set the service can be booked only with at least one - arbitrary - further service.
Request
The service can be booked only in combination with the request type assigned here.
Reservation code
The service can be booked only in combination with the reservation code assigned here.
Kind of service
The service can be booked only in combination with the kind of service assigned here.
Destination
The service can be booked only in combination with reservation codes from the assigned destinations.
Date examination
If this flag is set the examination of the combinations are date checked
Mask fields „Statistics flags"
In "settings" are the desired statistics flags defined. There designation, analysis sequence and the obligation field specification are stopped.
These characteristics are used for statistic purposes, inquiries by vacancies as well as for other list evaluations. Characteristics, which are grey deposited on the screen, were not marked in "settings" as active.
Type of travel
Select the type of travel e.g. Event, Cruise
Destination
Select the destination e.g. Albania
Transport
Select the destination e.g. Ferry
Country
Select the vacation country e.g. Austria
Region
Select the vacation region e.g. Zillertal
Product type
Select the Product type e.g. Ski course, excursion
Other Fields
Alt. Destination Airport
Place here an alternative a destination airport for the service, which is evaluated during the combination examination. This might be necessary if a hotel can be reached from several airports, which are in different target areas.
e.g. "Isla Canela" can either be served from Faro, Portugal or Jerez de la Frontera, Spain
Mask fields „Other"
Code pattern
For certain reservation codes code pattern can be deposited and can be assigned via a deposited list. These patterns may be used e.g. for the reservation of package services as well as for Internet reservations.
Age profile
Is a special age profile for a reservation code defined; the age profile from "settings" will be overruled.
Essential
Essentials are needed to link cost effective (for the client) customer's requests e.g. Room in the 1. Floor with sea view to a reservation code assigned. These essentials must be defined at journeys/rules/relays /essentials in a table with designation, duration and, most important, prices. Subsequently, defined Essential can be assigned to the appropriate reservation codes, e.g. Hotel. The costs of the special request are considered when booking.
Product type Rebooking
In this case a deposited rebooking table will be assigned to the reservation code
Product group
You may deposit the product group of the service here. With directly new product groups can be seized.
Mask field „default values"
Accommodation
Assign a room type e.g. Twin Room (TR) as default to a Hotel reservation code.
This option is recommended, if a hotel has only a type of room, so that this accommodation does not have to be seized any longer additionally under the index sheet type of service.
Catering
The same applies, if a hotel has different room types however as standard catering is e.g. breakfast only. In such a case this food supply can be deposited as standard under the index sheet options 2. Therefore no more food supply must be defined with the room types under the record sheet type of service.
Exit Bus
Assign a certain bus exit stop from a deposited table, which is drawn automatically in Genesis.
Exit Train
Assign a certain train exit stop from a deposited table, which is drawn automatically in Genesis.

Mask Fields „reservation code - – Season meals"
Deposit residence referred (from/to) season food supply codes (catering).
Transfer Catering Genesis
If this flag is set the catering option will automatically drawn in Genesis

...

Own notes
Mask fields „code combinations (accommodation) "
Up to five codes can be configured in the input fields and gathered to a bookable service. In case of a hotel service it can be e.g. code of the room type, occupancy and catering. The codes are defined in journeys/master data/code table within the system code table. Via the associated Button the assigned code can be reached directly.
Mask fields „occupancy"
Select here a special code to control the occupancy (e.g. in a Hotel room)
This code must be defined first under journeys/master data/code table within the system code table. Via the associated Button the assigned code can be reached directly.
Mask fields „service type - – Season catering"
Table for the control of seasonal catering codes e.g. Hotel services. The assigning of the catering codes takes place per date range (season).
The codes must be defined first in journeys/master data/code table within the system code table.
Transfer Catering to Genesis
If this flag is activated the catering services is transferred automatically as soon as the travel date matches the standard catering range.
Mask fields „characteristics"
Bookability
Select from a list whether a service is available or blocked, default is available
Always send via RQ Handling
Even though there is an allocation behind, this service shall be send via the RQ handling to get this service reconfirmed.
Room type
To get different room splitting from the standard report „Room list" this field is mandatory; the room type is taken from a list.
Mask fields „Code combination (external) "
Accommodation
For external services, this is to define the external accommodation code. This field is in relation to the external system mandatory.
Occupancy
For external services, this is to define the external occupancy. This field is in relation to the external system mandatory.
Catering
For external services, this is to define the external catering. This field is in relation to the external system mandatory.
Mask fields „assign allocation"
Allocation
Assign an internal (DaVinci-) allocation to a service type. Generating and editing allocations are subject of another class.
Sub 2 Code
If a special sub allocation shall be used instead of the main allocation, sub 2 code will need to show the appropriate code of the sub allocation.
Sub allocation
Not valid anymore, field exists due to compatibility with older versions.
Booking on Request only
If this flag is activated, this particular service can only be booked on request only, there is no allocation behind.

...