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Date | Version | Description | Author |
10.09.2010 | 1.0 | Document Created | CD |
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Content
1. Introduction
1.1. Allotment types
1.1.1. Guaranteed Allotment
1.1.2. Pro Rata Allotment
1.2. Existing functionality
2. Allotment Steering
2.1. Sub allotment functionality - – Allotment Terms
2.1.1. Terms for Pro Rata Allotment
2.1.2. Terms for Guaranteed Allotment
2.1.3. Allotment Details
2.2. Sub allotment functionality - – Allotment steering
2.3. Suballotment functionality - – Price steering
3. Booking Process
4. Booking en bloc
5. Mixed Booking from both sub allotments
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In order to have the choice which allotment type will be reduced first during booking process existing sub allotment functionality can be used.
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– Allotment Terms
To have a general counter for the total amount of rooms (independent of the allotment type) a main allotment needs to be set up entering the amount of rooms as 'Normal' which automatically is reflected in the field 'Total amount'. In this example a Main Allotment with 4 rooms has been set up.
In a next step two suballotments (with access code 'Guaranteed' and 'Pro Rata') need to be created splitting the total amount on the two allotment type.
In this example 2 rooms have been defined for each allotment type by entering the amount of rooms as 'Normal'. The checkbox 'Allotments are decreased from Main Allotment' needs to be activated.
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The defined amount and conditions are displayed in the Allotment View. When clicking on the allotment header (here PMIHALLOTME) the counter of 4 rooms in total is visible.
The Main Allotment has a Total of '0' as all the rooms have been decreased when setting up the sub allotments.
The Sub Allotment has a Total of '2' rooms which have been decreased from the original 4 of the main allotment during set up. In column Limit the Release Days '0' before departure are displayed.
The Sub Allotment has a Total of '2' rooms which have been decreased from the original 4 of the main allotment during set up. In column Limit the Release Days '-9' before departure are displayed.
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– Allotment steering
The main allotment will be used on first stage during booking process. As this has a Total amount of '0' the functionality of switching to a sub-allotment when sold out can be used in order to define which of the two sub allotment types should be used first.
In this example Pro Rata allotment will be sold first and - once it is sold out - – the Guaranteed allotment will be used.
This can be set up starting on the main allotment. As Additional Data the checkbox 'Use alternative sub-allotment when this one is sold out' needs to be activated and Pro Rata needs to be selected in the drop down menu.
On the sub allotment for Pro Rata the second step can be accordingly. As Additional Data the checkbox 'Use alternative sub-allotment when this one is sold out' needs to be activated and Guaranteed needs to be selected in the drop down menu.
In case that the sequence shall be changed that Guaranteed allotments shall be sold before the Pro Rata ones this order can be changed again starting with the definition on the main allotment.
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– Price steering
If the prices are the same for both types of allotment a standard Main Price chart can be set up.
In case that different rates apply for the two allotment types the existing functionality of using a sub price chart with a different access code when using a certain sub allotment can be used.
In this example the Pro Rata allotment is sold for 1.000 SEK per night whilst the price for a Guaranteed allotment is set up as 2.000 SEK per night.
The link between the sub price charts valid in combination with a certain sub allotment can be done on the sub allotments - – tab 'Optional' - by selecting the Access Code included in the sub price chart to be used when this sub allotment is booked.
On the Guaranteed sub allotment Access Code 'Guaranteed' needs to be linked.
Access Code 'Pro Rata' will be linked on the sub allotment Pro Rata.
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