Package




Table of content
1 SETUP A PACKAGE
1.1 Tab "Booking Code"
1.2 Tab "Options 1"
1.3 Tab "Options 2"
1.4 Tab "Texts"
1.5 Tab "Service types"
1.5.1 Subtab "Code"
1.5.2 Subtab "Options"
1.5.3 Subtab "Textmodule"
1.5.4 Subtab "Extra beds"
1.6 Tab "Periods"
1.7 Tab "Package"
1.8 Tab "Text module"
1.9 Tab "Warnings"
1.10 Tab "Print parameters"
2 Administrate packages

SETUP A PACKAGE

Right mouse click on the corresponding folder and select "Create New Booking Code"

Tab "Booking Code"

Fill out the following dialog

Booking nameenter the name of the package in German (multilingual field)
Booking codeenter the booking code
RequirementSelect the requirement
Requirement typeleave open
Price chartsin this window you can link purchase and selling price chart to a booking code (see manual Price Chart)
Manual prices allowed
Cancellation / Book.changein these fields you can link special cancellation and/or booking change charts to the booking code (leave open if the standard charts are applying)






Booking abilityselect the from dropdown box
Bookable bookable in all systems
Blocked externally blocked in CETS and Internet
Blocked for new bookings onlychanges in old files are possible
Closed as individual service only bookable in a package
Closed as individual service for CETSonly bookable in a CETS package
CRS blocked blocked in CETS only
Fully blocked blocked in all systems
Invoice suppliermandatory – always select the address of the hotel or service provider for all other services – this address is printed as service provider on voucher, invoice & request report as well as on itinerary
Destinationmandatory - select the address of the destination agency – if
Request toselect the address where the request is send to
Pax list to

Tab "Options 1"

Confirmation of important notes there will be a popup in Genesis if you have important notes about the hotel
 as soon as you set the flag, a new tab (warnings) will open automatically

Tab "Options 2"

Statistic Codes
Type of travel mandatory - select the right type of travel
Destination mandatory – select the right type of travel
Transportation mandatory – select the right type of travel
 Description of the statistic codes see next page
Nur Flug Arrangement CharterUse Type of travel CHA
Flug PauschaleUse Type of travel PACFLT
Fly/Drive/SleepUse Type of travel FDS








Example for statistic codes

Tab "Texts"

Service Description Enter the relevant description in German, French and English (multilingual) for roundtrips, cruises and all other services
This description is printed on all documents as like invoice, request report and voucher
Warnings Within the warnings you may display warnings as like "hotel renovations" but also close the hotel for specific dates, as well define a minimum number of nights booked etc.

Tab "Service types"

NewClick on button "New" to create a new service type
EditMark an existing service type and click on "Edit" to do modifications or just double click on the designated service type
DeleteMark an existing service type and click on "Delete" if you want to delete it.  this is only possible if the service type has never been booked!
With the arrows on the left side, you can change the order of the service (room) types in this booking code.











After clicking on "New", the following dialog opens

Description of the service type:
Internalenter the room type in German and French as it is a multilingual field and will be printed on invoice report
Supplierenter the room type in English for the supplier this field is printed on voucher and request report

Subtab "Code"

Code combinationselect the right code combination from the dropdown box
Explanation of the codes see on separate excel sheet
IMPORTANT: NEVER CHANGE ANYTHING WITHIN THE CODES !
Check of occupancyif the standard occupancy of the above code is not corresponding with the contract and/or brochure, you can select a "special" code from the dropdown box. Please refer to your super user to open up a new code.
Service type - Season boardingif the standard mealplan will be different for a specific room type, you can select the boarding type for the code selected.
If the standard mealplan will be different for a specific room type and period, you can select the boarding type for the code selected and add the from/till period.
Always flag "Take over boarding to Genesis" if you use the service type boarding
Highlighting/Booking abilityPlease define the booking ability for a specific service (room) type, if this is not equal to the booking ability of the booking code.
Bookable bookable in all systems
Blocked externally blocked in CETS and Internet
Blocked for new bookings onlychanges in old files are possible
Closed as individual service only bookable in a package
Closed as individual service for CETSonly bookable in a CETS package
CRS blocked blocked in CETS only
Fully blocked blocked in all systems
Leave the other fields open
Code combinationsleave all fields open
Allotment assignment/Allotmentselect the right allotment from the dropdown box

Subtab "Options"

Combinations:
Only define the combination "Requirement", "Booking code", "Service type" or "Destination" for this particular service type, when the combination with other services is different from the combination of the booking code.
Warnings
Important not type of serviceWithin the warnings you may display warnings as like "renovations" but also close the service (room) type for specific dates, as well define a minimum number of nights booked etc.

Subtab "Textmodule"

The text module is used for the travel itinerary. A specific description (done in Word) could be assigned to a specific service (room type) of a hotel.
Details about the "Text module itinerary handling" are described in the text module itinerary manual.

Subtab "Extra beds"

Tab "Periods"

To create periods (important for roundtrips, charter flights and packages with fix dates), click on button "Assistant" and fill out the following dialog


From / Till Datedefine the validity of the complete booking period of the specific booking code
Durationenter the duration for each departure
Daysflag the days of departure
Recurrencemark if it is weekly or every 2 week etc.
 confirm with OK


















Output

The dates can be deleted and/or the status can be changed.
Dates checkselect "No check" if this dates are only for information use – selection on Genesis service search but can be booked on all dates
select "Date check" if you want to limit bookings only for these dates in general (internal and external bookings) for example round trips or flight services.
Select "Term check for CRS only" if you want to limit CETS/TOMA bookings only for these dates
If arrival and/or departure is only possible on certain days or if there is a minimum stay of nights, click on the button next to Arr.-/Dep.day


DaysA=Arrival / R=Departure
Mark the days where arrivals and/or departures are allowed
Enter a from/till date if it is valid only for a certain date period
Leave open if arrival and/or departure are always allowed
Minimum stay (Nights)
Stay fromInsert minimum stay (nights) for example 2 for 2 nights minimum stay
Stay tillInsert maximum stay (nights) for example 99 nights maximum stay
Period fromInsert relevant period from date if minimum/maximum stay is only valid for a specific period
Period tillInsert relevant period till date if minimum/maximum stay is only valid for a specific period
Week daysSelect the relevant week days where the minimum/maxmimum stay is valid for (example minimum stay of 3 nights is only for arrivals on Thursday, Friday and Saturday then only select these week days)
ValiditySelect the corresponding validity of the period defined
Undefined Select if no period is used
Departure in period if departure is required within the defined period
Departure and arrival in periodif departure and arrival (service return) are required within the defined period
Stayif the general stay of the service is required within the defined period

Tab "Package"

In this tab you attach all booking codes which are included in this package
Newclick on button "New" to add a new service
Changeclick on button "Change" to modify a service (mark the service before)
Deleteclick on button "Delete" to delete a service (mark the service before)
Click on button "New" to add a new service and fill out the following dialog

Booking code:
Bookingcode nameclick into the field and select the right booking code
Service typesin this window you can define which service types should be shown and/or booked in Genesis and CETS/TOMA

Create newwith this button you can create a new booking code if one doesn't exist yet
Propertieshere you can see the details of the chosen booking code

Package Properties:
Assignmentselect between the following assignments
Optional the service is optional to book
Requirement the service is mandatory to book
Group optional the service is in a group (e.g. group "flight" if the client can select between several flights/airlines) and optional to book
Group requirement the service is in a group and one service of this group is mandatory
Groupif the assignment "Group optional" or "Group requirements" has been selected, the field "Group" has to be defined
Select from the dropdown box
Cancellation chartif a different cancellation chart is valid this booking code in a package than the usual, please select from the dropdown box
Price-Package groupif you select "Own package", the price won't be shown separately on the invoice – always use for packages
Package Remarkleave open
Offer codeleave open
Rules controlleave open

Options:
Ignore sales price chart from the booking code flag if another price chart is valid for sales price
Ignore purchase price chart from booking code flag if another price chart is valid for purchase price
Manual price change allowed always flag – same as within booking code
Use booking code prices according service duration not in use at
Service is CETS main service this flag is used in combination with child reduction hierarchy rules





















Print parameters
The print parameters are automatically set
Please erase flag if you do not want to print this service as separate service line on invoice – for example flight services within a package

Terms:
Begin of the service andselect between the following services
End of the serviceBooking date related the service will be booked according to the booking date
Depending on departure datethe service will be booked according to the date of departure of the package
Depending on return datethe service will be booked according to the return date of the package
Don't use the other services as they are not working in CETS
Day(s) enter the amount of days this service will last
Example: If the service will start and end on the same day, enter 0
If the service will last 1 night, enter 1 in the day-field of "End of the service"

Selling priceselect from dropdown box if another price chart is valid than the one of the booking code (don`t forget to set the flag at "Ignore sales price chart from the booking code")
Purchase price chartselect from dropdown box if another price chart is valid than the one of the booking code (don`t forget to set the flag at "Ignore purchase price chart from the booking code")

Tab "Text module"

The text module is used for the travel itinerary. A specific description (done in Word) could be assigned to a booking code containing pictures, arrival & departure information, maps etc.
Details about the "Text module itinerary handling" are described in the text module itinerary manual.

Tab "Warnings"

Please find complete description about warnings in Warnings manual.

Tab "Print parameters"

Voucher:
Per personflag if there should be issued a voucher per person otherwise it will be per service
Numberenter the number of vouchers to be printer per service type (always 1)
Except for services where no voucher is required, as like flights, insurances, various costs etc.
With price / incl. tax
Other
Print service suppliers addressAlways select "Print service supplier's address for Hotel booking codes
If you want to print the service supplier's address for a roundtrip on the confirmation/invoice then select the flag otherwise leave open
Valid for
Flag Confirmation/Invoice, Itinerary, List of bookings, Passenger list, Request print/fax and Rooming list
 SAVE THE BOOKING CODE CONFIRM WITH OK

Administrate packages

Under the menu point travel is a subentry for packages
This dialog will be used to administrate packages.
In the left half screen all packages with the selected statistic code are shown and in the right half the selected services. With the arrows it is simple to assign or reassign services to or from a package.