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Configuration  System setting  Conditions

Attributes

Field Name

Type

Mandatory/ Default value

Description

Name

Text

Yes

Name of the handling fee table

Currency

Drop down

Yes/*

List of all defined currencies from master file. *The local currency as defined in the settings will be shown as the default.

Catalogue

Drop down

No

Catalogue for which the entry is valid. Not filled means valid for all catalogues

Type of Travel

Drop down

No

Type of Travel for which the entry is valid. Not filled means valid for all types of travel. (Statistic code Type of Travel = Statistic code 1)

Product type

Drop down

No

Product type for which the entry is valid. Not filled means valid for all destinations. ( Statistic code 6)

Transport type

Drop down

No

Drop down list of master file transport types. Not filled means valid for all transport type. (Statistic code Transport type = Statistic code 3)

Country

Drop down

No

Country for which the entry is valid. Not filled means valid for all countries. ( Statistic code 4)

Destination

Drop down

No

Destination for which the entry is valid. Not filled means valid for all destinations. ( Statistic code 2)

Requirement

Drop down

No

Drop-down with requirements types for which the line is valid. Multiple requirement types can be selected.

Product type search

Drop down

Yes

Drop down of master file product types. These are the product types that are used in the price lines
The price type is only used as the price type for storing the handling fee costs in the booking. It is NOT used to check whether or not the line is valid.

Product type fee

Drop down

Yes

Drop down of master file cost types. These are the cost types that are used in the price lines.
The product type is only used as the price type for storing the handling fee costs in the booking. It is NOT used to check whether or not the line is valid.

Source

Drop down

No

Drop down list with all defined booking channels. Not filled means valid for all booking channels.
By selecting a channel the entry is only valid for this booking channel.

Calculation

Drop down

Yes/

Possible values:
Absolute/Booking
Absolute/Unit
Absolute/Passenger

Costs

Numeric

Yes

Handling fee costs

Max. cost

Numeric

No

Maximum handling fee per booking

Percentage (deposit)

Numeric

No

Percentage of the fee that has to be paid with the deposit (down payment).

VAT

Drop down

No

Drop down of master file VAT (TAX). When an entry has been selected this will be used for calculation of the VAT on the handling fee.

Ignore deposit

Checkbox

/not checked

If you check this box then the general settings for the deposit will be ignored. Instead use the percentage defined in "Percentage" of the fee for the deposit

Not for Min. Age

Numeric

No

Minimum age of passenger. Fee is only valid if passenger is at least this age.

Not for Max. Age

Numeric

No

Maximum age of passenger. Fee is only valid if passenger is not older than this age.

Valid from

Date

No

First booking date for which the entry is valid. If not filled the entry is valid for all booking dates.

Valid to

Date

No

Last booking date for which the entry is valid. If not filled the entry is valid for all booking dates.

Max days bef.departure

Numeric

No

Used for Last minute fees. This fee will only be taken if the booking date is maximal X days before departure (of booking).

Valid till departure

Date

No

Last departure date for which the entry is valid. If not filled the entry is valid for all departure dates. The departure date of the service will be checked.

Valid from duration

Numeric

No

Minimum duration (of days or nights) for which the entry is valid. If not filled the entry is valid for all durations. This is the duration of a service, not of the complete booking

Valid to duration

Numeric

No

Maximum duration (of days or nights) for which the entry is valid. If not filled the entry is valid for all durations. This is the duration of a service, not of the complete booking. If empty, the fee is valid for all durations

No RRV

Checkbox

/not checked

If checked no RRV will be calculated on Handling fee

Type

Dropdown

N/ empty

Related to LIMIT. Fee is valid if the price of a service is ">","<","<=" or ">=" the Limit.

Limit

Number

N/ empty

Float value. Used in "Type"

Top

Button

 

Moves the priority (the line with this fee) to the top of the list.

Up

Button

 

Moves the priority (the line with this fee) one step up in the list.

Down

Button

 

Moves the priority (the line with this fee) one step down in the list.

Bottom

Button

 

Moves the priority (the line with this fee) to the bottom of the list.


(1) Please note that the booking functionality will take the first entry in the handling fee table that is valid for the booking that is made. Therefore the order in which the rows are stored in important (the fee on top has the highest priority). The first valid entry is used for calculation of the handling fee. For every service line in the booking the handling fee will be calculated based on this line, and only the highest will be stored. The reason for this is that the costs might need to be calculated per unit and when the booking contains 2 hotels where in the first hotel 1 room is booked and in the second hotel 2 rooms are booked the handling fee needs to be based on the 2 rooms of the second hotel.
So the calculation of the handling fee is both BOOKING related and SERVICE related.

  • For every service in a booking a different kind of handling could be calculated.
  • For the complete booking only the handling fee with the highest priority will be taken
  • If two handling fees with the same priority were calculated, it takes the highest fee.


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