Software Document


Booking Independent Services









Author: C. Dollmann

Disclaimers
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The information contained in this document is subject to change without notice.
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This document may contain information of a sensitive nature. This information should not be given to persons other than those who are involved in the "DaVinci" project or who will become involved during the lifecycle of this project.


General remark
The final dialog design/layout of the screens may vary, but the described functionality shall be integrated.



Content
1. Price Basic Data
1.1. New dialog for Booking Independent Services
1.1.1. Overhead cost definition
1.1.2. Enhancements overhead cost definition
1.1.3. Validation on deleting overhead cost definitions
2. Booking Process with Booking Independent Services
2.1. Before distribution
2.1.1. Booking/Rebooking/Cancellation
2.2. After distribution
2.2.1. Booking
2.2.2. Cancellation
2.2.3. Rebooking
3. Distribution of Prices for Booking independent Services
3.1. New Dialog for Distribution of Overhead Costs
3.1.1. Split Factor
3.1.2. Rounding
3.1.3. Update of multiple booking independent services
3.2. Co-existence of pax-related costs and overhead costs

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Price Basic Data

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New dialog for Booking Independent Services

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• The price template can be set up via Travels - – Service/Price profil
  
  In the lower part of the frame, a new price profile can be created by right mouse click on the folder - – New
  
  
  

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  Enhancements overhead cost definition

In case that a user wants to create multiple overhead cost definitions using similar parameters, the current entry can be stored with button "Apply (Neu Einfügen)" and the dialog remains opened for definition of a new entry.




Additionally, it is possible to use an existing overhead cost definition as base for a copy.
With right mouse click on the entry - – New as copy (Neue als kopie) - – the entry dialogue is opened an can be amended for a new overhead cost definition.

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Booking Process with Booking Independent Services

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Before distribution

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Distribution of Prices for Booking independent Services

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New Dialog for Distribution of Overhead Costs

The overhead costs which have been defined under Conditions, can be distributed with a new batch action in Genesis. In Genesis, the user selects Menu - – Batch Actions - – Overhead cost distribution to open the distribution dialogue


Following parameters can be entered in order to Search for booking files containing booking independent services:
From (Von): Beginning of the selection period in which the start date of the booking independent service needs fall in order to be included in the result list for distribution
To (Bis): End date of the selection period in which the start date of the booking independent service needs fall in order to be included in the result list for distribution
Booking Code (Buchungscode): The booking code reflecting the booking independent service (mandatory in case that all other parameters are left empty)
Travel ID (Reise ID): The Travel ID which was stored on the period tab of the package in order to be kept on the properties of each single service booked within this package period
After entry of selection parameters and click on "Search (Suche)", the following information is displayed in the result list:

Booking Code (Buchungscode): The booking code reflecting the booking independent service
Booking Number (Buchungsnummer): The booking file number of the respective service
Position (Pos.): The number of the service line in the respective booking file
Split Factor (Anz.): The Split Factor which is used in order to calculate the overhead cost portion which needs to be stored on the booking independent service in the according booking file
Participant (Teilnehmer): The participant assignment for the particular service in the respective booking file
Price (Preis): The overhead cost portion which is stored for the particular service in the respective booking file. In case that this amount is zero, no overhead cost distribution has been run yet
Currency (Währung): The currency which is assigned on cost side during distribution of overhead costs, taken from the currency defined in the price template linked into the overhead cost definition.

With click on the Button "Update" the check on a valid overhead cost definition is made and the price defined in the matching definition is distributed amongst the participants.
In this example, an overhead cost definition of 9.000,- has been created and now is distributed amongst two booking files including three participants (=Split Factor 3)

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