Basic Data

Accounting  Accounting settings

Attributes

No.	Field Name	Type	Mandatory / default value	Description
1	Default session	Text	No /
2	Date format	Text	No /
3	Auto. - Booking session	Text	No /
4	Auto. booking - Booking text	Text	No /	For example "%V/%v/%K"
5	Auto. booking - Document number	Text	No /
6	DaVinci Bookkeeping	Checkbox	/Not Checked	Enables the bookkeeping functionality in DaVinci
7	Invoice incl. calculated purchase prices	Checkbox	/Not Checked
8	Sales journal number (AR)	Text	No /"1-VK"
9	Purchase journal number (ER)	Text	No /"2-EK"
10	Value outgoing invoices (Purchase)	Dropdown	Yes / 'Actual date'	Select from 'Actual date', 'Departure date' (=Vorgangskopf.DATUM_VON) and '(maximum of) Departure-/ Actual date' CHANGED Text  see Processing
11	Value outgoing invoices (Sale)	Dropdown	Yes / 'Actual date'	Select from 'Actual date', 'Departure date' and '(max. of) Departure/Actual date' NEW. It is possible to select a different date for sales and purchase invoices now. The dates defined in field 10 and 11 will be used to fill the field BELEGDATUM in the table FIBU_JOURNAL_KOPF, when an invoice is printed (single / batch print) or mailed. This date will later be used in the accounting.  see processing
12	Set cancellation "Document date" (Sales)	Dropdown	/"Actual date"	Select from "Actual date" , "Date of document", "(maximum of) Document-/ Actual date"
13	Set cancellation "Document date" (Purchase)	Dropdown	/"Actual date"	Select from "Actual date" , "Date of document", "(max. of) Document-/ Actual date"
14	Cancellation Set 'Booking date' with actual date	Checkbox	/Not Checked	Use the system date when making the bookings for the cancellation, not the date from previous booking, when checked. See  Processing / Example
15	Check validity of VAT for SP against:	Dropdown	Y/Departure date	Select from "Departure date", "Date of arrival ", "Actual date" . Important if the VAT tax rate changes
16	Check validity of VAT for PP against:	Dropdown	Y/Departure date	Select from "Departure date", "Date of arrival " , "Actual date"
17	Combined invoice	Checkbox	/Not Checked	Only when this flag is checked, combined invoice (credit note together with new invoice) will be printed.
18	Print invoice with zero price (SP)	Checkbox	/Checked	Only when this flag is checked, Invoices with a sales price of no value will be printed.
19	Print commission credit note with zero value	Checkbox	/Not checked	Only when this flag is checked, a zero commission credit note will be printed.
20	Print invoice for options	Checkbox	/Checked	Only when this flag is checked,
21	Print invoices if request	Checkbox	/Checked	Only when this flag is checked,
22	Sales price-foreign curr.display	Checkbox	/Not Checked	Only when this flag is checked,
23	No confirmation after first print of invoice	Checkbox	/Not Checked	When this flag is checked, no confirmation after the first print of invoice will be generated.
24	No invoice print if no invoice relevant changes.	Checkbox	/Checked	When this flag is checked, only an invoice for invoice relevant changes will be printed
25	New calculation of foreign currency with the daily rate of exchange during invoicing.	Checkbox	/not checked	When checked use the exchange rate when invoice is printed, else use the rate from Day of booking.
26	Activate function for guaranted prices	Checkbox	/not checked	Not supported yet - will work probably in version 1035
27	Posting of invoice without account group allowed	Checkbox	/not checked

Processing / Example

Value outgoing invoices (sales)  default: set to "actual date" (revenues)
Value outgoing invoices (purchase) default: set to "departure date" (costs)
When configuring the new version for a client, the new setting "Value outgoing invoices (sales)" and "Value outgoing invoices (purchase)"should both be set to the same setting as the old flag "Value outgoing invoices". Then the system will work like before.
Example:
Step 1: Booking and invoice print on 10.7.05
Step 2: Booking change on 15.8.05
Day of departure 1.10.05
Booking date for cancellations:

Current behaviour: DaVinci only negates the booking completely, taking also the same date for the cancellation.

Sales

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date	Description
1	Debtor	Revenues	100	10.7.	10.7
2	Revenues	Debtor	100	10.7.	10.7	negation of step 1
2	Debtor	Revenues	120	15.8.	15.8.

Purchase

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date	Description
1	Costs	Creditor	90	10.7.	1.10.
2	Creditor	Costs	90	10.7.	1.10.	negation of step 1
2	Costs	Creditor	100	15.8.	1.10.

NEW behavior: For the second step (second booking lines) use always the current date for the booking date and not the booking date of the original booking:

Sales

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date	Description
1	Debtor	Revenues	100	10.7.	10.7
2	Revenues	Debtor	100	15.8.	10.7	 new book date
2	Debtor	Revenues	120	15.8.	15.8.

Purchase

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date	Description
1	Costs	Creditor	90	10.7.	1.10.
2	Creditor	Costs	90	15.8.	1.10.	 new book date
2	Costs	Creditor	100	15.8.	1.10.

NEW Flag: "Book cancellation with current date" ("Storno mit aktuellem Datum buchen") in _Accounting  basic data{_}. When this flag is enabled, then the previous booking will be executed this way:
Sales

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date	Description
1	Debtor	Revenues	100	10.7.	10.7
2	Revenues	Debtor	100	15.8.	15.8.	 Doc. date = curr. date
2	Debtor	Revenues	120	15.8.	15.8.

Purchase

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date
1	Costs	Creditor	90	10.7.	1.10.
2	Creditor	Costs	90	15.8.	1.10.
2	Costs	Creditor	100	15.8.	1.10.

If a cancellation is after departure date and the new flag is enabled, then it has to override the flags: Value outgoing invoices (sales) and Value outgoing invoices (purchase) - if they are set to departure date - and take for both the current date instead (Departure date: 01.10. Cancelled: 05.10.).
Sales

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date
1	Debtor	Revenues	100	10.7.	10.7
2	Revenues	Debtor	100	5.10	5.10.
2	Debtor	Revenues	120	5.10.	5.10.

Purchase

Step	Debtor Acc.	Creditor Acc.	Amount	Book date	Doc. date
1	Costs	Creditor	90	10.7.	1.10.
2	Creditor	Costs	90	5.10.	5.10.
2	Costs	Creditor	100	5.10.	5.10.

Booking step tables

Accounting  Accounting settings

Attributes

No.	Field Name	Type	Mandatory / default value	Description
1	Table No. Supplier Invoice	Number	No /0

Departure date relations

Accounting  Accounting settings  Booking step tables

Attributes

No.	Field Name	Type	Mandatory / default value
1	Table 1 - Jack	Date	No /empty
2	Table 1 - DaVinci Non-Dir-debit invoice	Date	No /empty
3	Table 1 - DaVinci - dir debit invoice	Date	No /empty
4	Table 2 - Jack	Date	No /empty
5	Table 2 - DaVinci Non-Dir-debit invoice	Date	No /empty
6	Table 2 DaVinci - dir debit invoice	Date	No /empty
7	Table 3 - Jack	Date	No /empty
8	Table 3 - DaVinci Non-Dir-debit invoice	Date	No /empty
9	Table 3 DaVinci - dir debit invoice	Date	No /empty

Currency settings

Accounting  Accounting settings

Attributes

No.	Field Name	Type	Mandatory / default value	Description
1	Default currency 1	Dropdown	/EUR	Select the first default currency
2	Default currency 2	Dropdown	No /Empty	Select the second best default currency
3	Default currency 3	Dropdown	No /Empty	Select the third best default curency
4	Local currency	Dropdown	/EUR	Select your local currency
5	Rounding:	Number	Y/0	Empty = 0 (default) shows in Dropdown "No rounding/ 1000/ 100/ 10/ 1"1 = shows additionaly to above ("0,1")2 = shows additionaly to above ("0,01")3 = shows additionaly to above ("0,001")Defines the entries in Accounting settings  Currency chart (6.14)dropdown "Rounding". The Number should NOT be larger than "Decimal digits" otherwise you would see only "0,00000" in dropdown. Also numbers larger than 9 are not recommended.
6	Decimal Digits	Number	/2	Number of decimal digits
7	Unit	Number	/0	Unit of currency

Open Items

Accounting  Accounting settings

Attributes

No.	Field Name	Type	Mandatory / default value	Description
1	Debtors as OI accounts	Checkbox	/not checked
2	Creditors as OI accounts	Checkbox	/not checked

Supplier Invoice settlement

Accounting  Accounting settings

Attributes

No.	Field Name	Type	Mandatory / default value	Description
1	Evaluation supplier invoice	Dropdown	/empty	Select from: "Invoice date", "Actual date", "Departure date"
2	Evaluation payment	Dropdown	/empty	Select from: "Invoice date", "Actual date", "Departure date"
3	Auto.-Booking Booking text	Text	/empty
4	Auto.-Booking document no.	Text	/empty
5	Journal number	Dropdown	/empty
6	Posting with button "Fully matched"	Checkbox	/not checked	You can only post if supplier invoice is fully matched
7	"Add PP to marked services" as button	Checkbox	/not checked	For the marked price lines the system will generate PP price lines and match them accordingly.
8	Difference between invoice date and date of payment (Days)	Number	No/empty	You can define the days between invoice date and due date of payment here
9	Standard for product type	Dropdown	/empty	Select a standard product type here
10	Standard for cost type	Dropdown	/empty	Select a standard costtype here

Accounting (Invoice printing)

Accounting  Accounting settings

Attributes

No.	Field Name	Type	Mandatory / default value	Description
1	Display invoice date only, not editable in invoice print	Dropdown	/empty	Relevant for single print of invoices. Check this flag to make invoice date read only.