Exercise 8 - Transfer Booking Code

Owned by Eric Heuvelmann
Last updated: Dez. 17, 2010Version comment
6 min read

In this exercise you will:

  • Create a Transfer folder.
  • Create a Transfer booking code.
  • Create a Sales/Purchase price charts.
  • Attach the Sales and Purchase Price Charts to the booking code.

    Student

    Destination and IATA

    Supplier

    Route (Booking Code)

    Rates

    Student 1

    Bahama's (NAS)

    Majestic Holidays Ltd.
    Hillside Manor, Cumberland Street
    N1401 Nassau
    Bahamas

    Tel: (242) 328 2212
    Fax: (242) 326 5734

    Airport-Hotel (Seat in Coach)
    Hotel-Airport (Seat in Coach)

    01.11.12 - 31.01.13
    Sales:
    EUR 19 per person
    Purchase:
    EUR 20 per person

    01.02.13 - 31.10.13
    Sales:
    EUR 20 per person
    Purchase:
    EUR 21 per person

    Student 2

    Barbados (BGI)

    WIIT-West Indian International Tours Ltd. Barbados
    Worthing Christchurch
    West Indies
    Barbados

    Tel: (00 1 246) 435 7051
    Fax: (00 1 246) 435 7071

    Helicopter Transfer Hotel-Hotel, party of 1 pax

    Helicopter Transfer Hotel-Hotel, party of 2 pax

    01.11.13 - 31.01.13
    Sales:
    Party of 1 pax: EUR 220,-
    Party of 2 pax: EUR 110,-
    Purchase:
    Party of 1 pax: EUR 260,-
    Party of 2 pax: EUR 130,-

    01.02.13 - 31.10.13
    Sales:
    Party of 1 pax: EUR 180,-
    Party of 2 pax: EUR 90,-
    Purchase:
    Party of 1 pax: EUR 210,-
    Party of 2 pax: EUR 105,-

    Student 3

    St. Lucia (SLU)

    WIIT-West Indian International Tours Ltd. Barbados
    Worthing Christchurch
    West Indies
    Barbados

    Tel: (00 1 246) 435 7051
    Fax: (00 1 246) 435 7071

    Airport-Hotel, party of 1 pax
    Hotel-Airport, party of 2 pax

    01.11.12 - 31.01.13
    Sales:
    Party of 1 pax: EUR 70,-
    Party of 2 pax: EUR 35,-
    Purchase:
    Party of 1 pax: EUR 80,-
    Party of 2 pax: EUR 40,-

    01.02.12 - 31.10.13
    Sales:
    Party of 1 pax: EUR 66,-
    Party of 2 pax: EUR 33,-
    Purchase:
    Party of 1 pax: EUR 78,-
    Party of 2 pax: EUR 39,-

    Student 4

    St. Martin (SXM)

    Island Reps N.V.
    Princess Juliana Intl Airport
    Sint-Maarten, Dutch Antilles

    Tel: 599 546 7990
    Fax: 599 546 7991

    Limousine transfer Airport-Hotel, party of 1-2 pax

    Limousine transfer Hotel-Airport, party of 1-2 pax

    01.11.12 - 31.01.13
    Sales:
    Party of 1 pax: EUR 300,-
    Party of 2 pax: EUR 150,-
    Purchase:
    Party of 1 pax: EUR 380,-
    Party of 2 pax: EUR 190,-
    01.02.13 - 31.10.13
    Sales:
    Party of 1 pax: EUR 290,-
    Party of 2 pax: EUR 145,-
    Purchase:
    Party of 1 pax: EUR 366,-
    Party of 2 pax: EUR 183,-

    Student 5

    Jamaica
    (MBJ)

    Holiday Services
    73 Main Street Ocho Rios
    Ocho Rios, West Indies
    Jamaica

    Tel: (00 1 876) 9745377
    Fax: (00 1 876) 9742817

    Harbour-Hotel (Seat in Coach)
    Hotel-Airport (Seat in Coach)

    01.11.12 - 31.01.13
    Sales:
    EUR 19 per person
    Purchase:
    EUR 20 per person

    01.02.13 - 31.10.13
    Sales:
    EUR 20 per person
    Purchase:
    EUR 21 per person

    Student 6

    Antigua
    (ANU)

    WIIT Antigua/ Antigua European Travel Service Ltd.
    St. John's, Antigua

    Tel: 00 1 268 461 2986
    Fax: 00 1 268 462 2986

    Hotel-Hotel, party of 1 pax
    Hotel-Hotel, party of 2 pax

    01.11.12 - 31.01.13
    Sales:
    Party of 1 pax: EUR 70,-
    Party of 2 pax: EUR 35,-
    Purchase:
    Party of 1 pax: EUR 80,-
    Party of 2 pax: EUR 40,-

    01.02.13 - 31.10.13
    Sales:
    Party of 1 pax: EUR 66,-
    Party of 2 pax: EUR 33,-
    Purchase:
    Party of 1 pax: EUR 78,-
    Party of 2 pax: EUR 39,-

    Student 7

    Suriname (PBM)

    Access Suriname Travel
    Prinsessestraat 37
    Paramaribo, Surinam

    Tel: (+597) 424 522
    Fax: (+597) 422 959

    Airport-Train Station, party of 1-2 pax

    Train Station-Airport, party of 1-2 pax

    01.11.12 - 31.01.13
    Sales:
    Party of 2-3 pax: EUR 70,-
    Purchase:
    Party of 2-3 pax: EUR 80,-

    01.02.13 - 31.10.13
    Sales:
    Party of 2-3 pax: EUR 66,-
    Purchase:
    Party of 2-3 pax: EUR 78,-

    Student 8

    Transfer Tobago
    (TAB)

    WIIT-West Indian International Tours Ltd. Barbados
    Worthing Christchurch
    West Indies
    Barbados

    Tel: (00 1 246) 435 7051
    Fax: (00 1 246) 435 7071

    Speed Boat Transfer Hotel-Hotel, party of 1 pax

    Speed Boat Transfer Hotel-Hotel, party of 2 pax

    01.11.12 - 31.01.13
    Sales:
    Party of 1 pax: EUR 120,-
    Party of 2 pax: EUR 60,-
    Purchase:
    Party of 1 pax: EUR 144,-
    Party of 2 pax: EUR 72,-

    01.02.13 - 31.10.13
    Sales:
    Party of 1 pax: EUR 110,-
    Party of 2 pax: EUR 55,-
    Purchase:
    Party of 1 pax: EUR 136,-
    Party of 2 pax: EUR 68,-

  • Scenario

The reservation department received a call from Mr. Bennett he would like to book a transfer that is not published in our brochure. The reservation department has sent a request to our supplier for this transfer. The supplier has advised that the transfers are on request and sent us the rates. The reservation department discussed the options with Mr. Bennett and he would like to go ahead with the booking. Please set up the transfers so the reservation department can include them in Mr Bennett's booking.
Create a Transfer Folder:

  1. Select Travel > Services.
  2. Right click on the relevant destination folder and select Create New Group.
  3. Create a Transfer folder.

Create a Transfer Booking Code:
Create a new Booking Code. Enter or select the correct information in the following:
Booking Code Tab:

  1. Enter a Booking Name.

     

     

    The naming convention for the Transfer Booking Name is as follows:

    GND Airport-Hotel
    IATA Code From-To

    For example GND Airport Hotel

     

     

  2. Enter a Booking code.


 

 

The naming convention for the Transfer Booking Code is as follows:

GNDTAIRHOT
IATA Code TransferAirport Hotel

For example, arriving at Grenada airport the following codes could be used to indicate a transfer:

Harbour to Hotel GNDTHARHOT
Hotel to Hotel GNDTHOTHOT
Airport to Train Station GNDTAIRTRA

 

 


  1. Make selections in the following fields:


Requirement field
Booking ability field
Invoice supplier field.

 

 

If the service supplier does not exist you will need to create a new one. To add a new service supplier address refer to the section on Booking Codes in your training manual.

Ensure D Def and G Def are selected.

 

 


Destination agency field
Request to field
Pax list to field
Options 1 Tab:

  1. Select the following fields:


Confirmation of important notes
Options 2 Tab:

  1. Select the following field:


Destination field

Service Types Tab:
In this exercise the client wishes to book a transfer on arrival and departure from their hotel a separate service type will be required for each transfer.

  1. Create the New Service Type.


 

 

A Service Type code is comprised of 4 alphanumeric characters and describes the method of transport, for example, shuttle bus, limousine or train:

The first 2 are alpha characters:

Private PR
Bus BU
Taxi TA
Dhoni DH
Helicopter HE
Limousine LI
Airplane AI
Ship SH
Speedboat SP
Yacht YA
Train TR

Digit 3 and 4 are numerics:

0 - 99

For example:

BU01Airport to Beach Hotel by Shuttle Bus
BU02Airport to Blue Horizon Hotel by Shuttle Bus
BU03Airport to Tamarind Cove by Shuttle Bus
LI01Airport to Tamarind Cove by Limousine
TR01Airport to Manhattan Hotel by Train

A transfer from Grenada airport to the Beach Hotel by helicopter would have the following:

Booking Code: GNDTAIRHOT
Service Type:HE01

 

 


Print Parameters tab:

  1. Ensure the Service Supplier's Address is printed on the customer's invoice.



  • Sales Price Chart:

A new Sales Price Chart needs to be created to enter the amount the customer will pay for this transfer.

  1. Create a new Price Chart (Sale)


Make selections in the following fields:
Name field
Season Chart field.
Price calculation field

 

 

For transfers departure related will be used in the Price calculation field.

 

 


  1. Create a new Price Code (Sale)


Make selections in the following fields:
Basis (Calculation) field

 

 

For transfers Once will be used in the Basis (Calculation) field.

 

 


Calculation type field

 

 

For transfers Participants or Unit will be used in the Calculation type field.

 

 


Priority field
Code combination field
Price description (appears on invoice) field

 

 

If two Services Types were created for this exercise two Price Codes will be required.

 

 


  1. Saison code / Prices (Sale)


Make selections in the following fields:
Basis field
Amount field
Product type field

  • Purchase Price Chart:

A new Purchase Price Chart needs to be created to enter the purchase price of this transfer.

  1. Create a new Price Chart (Purchase)


Make selections in the following fields:
Name field
Season Chart field
Price calculation field

  1. Price code (Purchase)


Make selections in the following fields:
Basis (Calculation) field
Calculation type field
Priority field
Code combination field
Price description (appears on invoice) field

  1. Saison code / Prices (Purchase)


Make selections in the following fields:
Basis field
Amount field
Product type field
Attach the Sales and Purchase price chart to the Booking Code and the transfer is complete.